Task:                     

[07.008-ADGM] - CORP SUPPORT # MAINTAIN SECRETARY DETAILS

Purpose:             


-          This service is used to notify the ADGM RA of a change in any of the details of the incumbent Secretaries, including identification documents, to comply with the obligation of all entities registered in the ADGM to keep their information with the ADGM RA up to date. Includes, but is not limited to, a change of name, change of service address, updating an expired passport or national change.


-          It should also be used by Branches, registered ADGM, when their parent company updated the details of its secretaries.

Legal Entities:    

Companies, Branches of Companies

Questions:         

1) Do we have access to the client’s entity on the KOUNTED dashboard? If not, an ORS form needs to be filed first to gain access because only users with authority over the entity can file this request.


2) What details have changed?


3) In the case of a change of name or nationality, supporting documentation such as new ID documents and passport copies will be required.


4) What was the effective date of the change?


5) Has the secretary’s passport expired?

Pay Attention:   

1) Passport copies of any and all nationalities including previous nationalities must be provided.  

                               

2) Passport copies should be updated via this service.

                               

3) This service cannot be used to appoint or cease a secretary

Submission:       

Online via the ADGM RA portal https://newreg.adgm.com/

Use the Application Form “Maintain Secretary Details” available on the secretary’s tab

Timeline:             

For Companies incorporated in ADGM: within 14 days from the effective date of the amendment

                              

  For Branches: As soon as practicable after the change occurred

Timeframe:        

KOUNTED 1-2 working days including drafting the online application


ADGM: 3 working days, but the ADGM RA reserves the right to return the application for revision/further clarification, which would increase the review timeline.

Supporting documents:

                                As noted above, updated ID documents, i.e. Passport copies as applicable

                               

Applicable Legislation:   

                               

ADGM Commercial Licensing Regulations https://en.adgm.thomsonreuters.com/sites/default/files/net_file_store/ADGM1547_16481_VER20240401.pdf                               

KOUNTED Fees:

Please add the KOUNTED fees

ADGM Fees:      

USD 100/-

Fines:                   

For Companies incorporated in ADGM: Failure to submit the notification within 14 days from the effective date of the amendment will result in a Level 1 fine or USD 150/-.

                              

For Branches: None